Simple Email Folder Strategy

Managing emails can be tough and I have been through a number of different patterns & practices over the years trying to wrangle the breast. Most of these strategies require manaully action / move emails to be organised and ulitmatley it gets out of control.

I’ve now landed on a four folder system that allows me to quickly action email that I need to and remove “most” of the noise.

Here are the folders you need:

• Inbox
• Invite
• CC
• Feed

To enable automatically sorting of emails we only need 3-ish simple Rules and it’s important that we keep them in this order so that they land in the right place.

1. Feed Rule(s)
2. Invite Rule
3. CC Rule

1. Feed Rule(s)

This rule will evolve over time. For me it is a “Sender Based Rule”.

If the sender address includes the following @sharepointonline.com, @atlassian.com then Move to the Feed folder

This can end up being multiples rules if you want to target specific subject lines or body text

• Feed - Sender Address Includes
• Feed - Body Includes
• Feed - Subject Includes

2. Invite Rule

This is really easy and helps with managing your schedule a lot.

If the Type is Invitation then Move to the Invite folder

3. CC Rule

CC emails can get realy noisy when you work for a large company. This is antoher great one for clearing out the noise

If I'm not in the To line then Move to the CC folder